Writing compelling and accurate job descriptions is crucial for attracting the right candidates, as well as keeping on top of their performance within the business. With the assistance of ChatGPT, your HR team can craft job descriptions that are engaging, inclusive, and effectively communicate the requirements and expectations of the role. 

If you know how to use it correctly, AI can also help you automate parts of the recruitment process, freeing up time for you to focus on dealing with people.

In this post, we’re going to talk you through using AI’s biggest player, ChatGPT to quickly make job descriptions that are tailored to your brand and highlight what makes your company a great place to work.

If you’ve not used it before, the fist thing you’ll need is a ChatGPT account. This takes you just a few minutes.

Navigate to the ChatGPT website, and sign up for an account.

Now you can begin using ChatGPT. Start interacting with it, and try different things and familiarise yourself with the interface.

The inputs you give ChatGPT are called ‘prompts’. ChatGPT will give roughly the same responses when given the same prompt, but you can guide ChatGPT’s responses by telling it what to do. The most important thing to remember is that the more specific you are in a prompt, the better the response will be. For instance, don’t ask ChatGPT to create “a few job requirements” – ask it to create “five requirements for a senior software engineer position.” as an example.

Generate Ideas and Content

Use ChatGPT to brainstorm ideas and generate content for the job description. Provide prompts that focus on key aspects of the role. Here are some examples of prompts you might use:

Prompt: “Can you help me draft a job description for a Senior Software Engineer position?”

Prompt: “What are the essential skills and qualifications needed for a Marketing Manager role?”

Prompt: “Generate a job description for a Customer Service Representative position in our company.”

You can expand the prompt to give ChatGPT even more information to work with, for instance, you might want to consider telling it a little about the type of business you have so that it can create a more defined answer.

Prompt: “Generate a job description for a Customer Service Representative position in a company that sells insurance policies.”

Include Essential Information

You can go further and give ChatGPT key details like the job title, responsibilities of the role, required qualifications, and desired skills.

Prompt: “I need a job description for a Marketing Manager position for a software company. The business develops eLearning delivery software for its clients as well as custom-made e-learning courses. The role focuses on digital marketing, content creation, and market analysis. The candidate should have at least 5 years of experience in marketing, strong skills in SEO and social media marketing, and a bachelor’s degree in marketing or a related field.”

To get the most out of ChatGPT, be as specific as possible about the role and responsibilities and the kind of candidate that would best suit the role. Include anything about the position that’s unique.

Give Feedback

If the output ChatGPT gives you isn’t quite what you’re looking for, tell ChatGPT what you’d like to change or expand on. For instance…

Prompt: “Expand on the types of content that the Marketing Manager will need to create and the skills needed to create these. Include any relevant software that the candidate should have experience with.”

Focus on Inclusivity

As well as crafting the foundations of your job description, you can also use ChatGPT to help ensure that your documents are inclusive and free from biased language. Prompt ChatGPT with questions related to inclusivity, such as:

Prompt: “How can we make sure our job descriptions appeal to a diverse range of candidates?”

Prompt: “Can you suggest ways to remove bias from our job descriptions?”

You can also copy and paste text into the ChatGPT dialogue box and ask it to review and re-write the text to make it more appealing to a wider and diverse audience.

Prompt: “The following text is a job description for a Senior Account Manager, re-write the text to make it appeal to a diverse audience and remove bias.” <Paste Text>.

Review and Refine

When you use ChatGPT to create any kind of document for you, it should always be edited and reviewed by yourself or someone on your HR team before you publish it. Go through the job description to ensure accuracy, clarity, and alignment with your company’s values and culture. Make any necessary revisions or additions.

By following these steps and leveraging ChatGPT’s capabilities, your HR team can write better job descriptions that attract top talent and contribute to the success of your organisation.